Absence Management Solutions
Absence due to illness, both short and long term, happens.
The Chartered Institute of Personnel and Development (CIPD) finds that, on average, each employee has 6.3 days of unauthorised absence each year. Scale that up to a company of 100 employees and that’s 630 absences a year, or more than two each day for a five day a week company.
Focus software tackles this disruptive and damaging situation in two important ways. Firstly, it works to reduce absenteeism itself. And secondly, it gives you the tools to ensure that when absences do happen, the effects of those absences are reduced.
for free, expert advice.
Empower your employees to take positive action against absenteeism
Nobody expects employees to work when they are unfit to do so. Focus software attempts to completely eliminate or significantly reduce those absences that are not caused by genuine reasons.
The CIPD reports that 24% of all short term absences are unjustified - in other words, they are ‘sickies’.
We have found that empowering employees to take ownership of their attendance can help to reduce this figure to under 10%.
Focus Self Service gives employees constant access to their personal work details, and can be accessed from their own phones. They can view their schedules in advance, reducing surprises or miscommunications. They can request holidays and time off. And they can see at a glance their own attendance record.
Many clients have stated that simply keeping employees updated with this information has decreased the instances of absence.
Focus also has a wealth of powerful reporting tools. Reports based on absence types, or on groups or individuals are only a click away. Focus can also provide reports on the Bradford Factor for every individual employee, group or section. The Bradford Factor is based on studies at Bradford University which proved that many absences over a short period of time are more disruptive than one absence over a longer period. The Bradford Factor is an industry wide recognised tool used to highlight problem areas and can also be linked to your disciplinary procedure.
Focus Workflows can set triggers and thresholds to email absence reports to line managers or supervisors whenever any predetermined limit has been reached.
Armed with these reports, you are better able to challenge specific employees at the time of their individual performance reviews. Rather than having a detrimental effect, our clients tell us that greater involvement can actually empower employees to take their absences more seriously.
The only way to reduce absenteeism is to measure it, and Focus give you the tools and the power to do that quickly, efficiently and fairly.
If it isn't measured, it isn't valued.
for free, expert advice.
Proactive solutions, not reactive fire fighting
Unplanned or unjustified absences can seriously disrupt the smooth running of any company. Reacting quickly to unexpected shortfall in any department can minimise the disruption or eliminate it entirely.
Combining Focus software with time and attendance, the Focus Attendance Board gives you real time data on attendance throughout your company, by group, department or even location. See at a glance if absences have caused Warehouse A to become unproductive due to absence, and quickly reallocate resources to achieve the optimum results.
Focus allows you to schedule employees months in advance across your entire company, and if you choose, share that information with the employees themselves.
Employees can also use Self Service to declare their own availability, so if you are trying to fill an absence at short notice, you don’t have to wade through the company directory - simply contact the first suitable employee who is listed as available and is not currently scheduled to work.
Absence Management with Focus
Speak to us today about reducing absence and minimising its impact.
You focus on the big picture - let us focus on the details.